4.5 / 5 107 reviews

Who Uses This Software?

If simplicity and solid featureset are important then look no further, we are your project management solution. Project Management made easy! Projects, Tasks, Time and Collaboration is a breeze!

Average Ratings

107 reviews
  • 4.5 / 5
  • 4 / 5
    Ease of Use
  • 4.5 / 5
    Customer Service
  • 4 / 5
  • 4.5 / 5
    Value for Money

Product Details

  • Starting Price
  • Free Version
  • Deployment
    Installed - Mac
    Installed - Windows
  • Training
    In Person
    Live Online
  • Support
    24/7 (Live Rep)
    Business Hours

Vendor Details

  • ProActive Software
  • Founded 2002

About This Software

If simplicity is just as important to you as feature set then look no further, we are your project management solution. We understand that real value isn't how much our software can do but more so how much we can empower you, the customer to do. Whether it's Projects, Tasks, Time or collaboration across teams, we do it all in one place, one view.
So let us be the gears to keep you ticking and you the creative to do what you do best, create!

  • Agile Methodologies
  • Alerts
  • Approval Process Control
  • Audio / Video Conferencing
  • Automatic Time Capture
  • Billable & Non-Billable Hours
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Bug Tracking
  • Business Process Automation
  • Business Rules Management
  • CRM
  • Capacity Management
  • Chat / Messaging
  • Client Portal
  • Collaboration
  • Collaboration Tools
  • Compliance Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Cooperative Writing
  • Cost-to-Completion Tracking
  • Customizable Dashboard
  • Customizable Templates
  • Dashboard
  • Data Mapping
  • Data Visualization
  • Demand Forecasting
  • Discussion Boards
  • Document Management
  • Drag & Drop
  • Employee Database
  • Employee Scheduling
  • Event Monitoring
  • Expense Tracking
  • File Sharing
  • Filtered Search
  • Forms Management
  • Gamification
  • Gantt Charts
  • Graphical Workflow Editor
  • Group Calendars
  • Help Desk Management
  • Idea Management
  • Issue Management
  • Kanban Board
  • Lifecycle Management
  • Milestone Tracking
  • Mobile Access
  • Mobile Process Management
  • Mobile Time Tracking
  • Multiple Billing Rates
  • Offline Time Tracking
  • Online Time Tracking
  • Overtime Calculation
  • Percent-Complete Tracking
  • Portfolio Management
  • Prioritization
  • Process Analysis
  • Process Capture
  • Process Change Tracking
  • Process Mapping
  • Process Modeling & Design
  • Process Simulation
  • Product Roadmapping
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project/Product Planning
  • Proposal Generation
  • Quote Management
  • Recurring Task Management
  • Reporting/Analytics
  • Requirements Management
  • Resource Allocation
  • Resource Management
  • Risk Management
  • Skills Tracking
  • Status Tracking
  • Supports Agile
  • Supports Scrum
  • Synchronous Editing
  • Task Assigning
  • Task Management
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Testing / QA Management
  • Time & Expense Tracking
  • Time Tracking
  • Time per Project Reporting
  • Traditional Methodologies
  • Utilization Management
  • Vacation / Leave Tracking
  • Version Control

ProWorkflow Latest Reviews

Automatically translated. Show original review

Overall ProWorkFlow services the needs of the business very well. However there is room to improve.

4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: The benefits of day to day performance of PWF software far outweighs the lack of adequate financial reporting. Appreciating that this tool is project management / scheduling focussed, some basic cost analysis is necessary when scheduling projects which have gone over estimates,etc. Overall, we are satisfied with the product and would happily recommend it to people we know as being one of the better ones to consider.

Pros: Project management, work scheduling, standard reports, quality of support service; response times to emails; time sheets; time widget;

Cons: Financial reporting - being able to export expenses information, in an excel format, functionally - including expense title; description, cost, dated entered into PWF and invoice/d status.
Being able to see the status of the expense on the front screen, rather than drilling into the individual expense would be very beneficial.
Employee Leave - as a time management / project management tool, recording / reporting leave has been overlooked;
There is no ability to duplicate a project.
Recording an employee's hourly rate. There is no provision to record an individual's hourly rate. It would be great if this could be included in Staff Users & Permission profile for each employee and then be exported as part of a report which reports project income against wages expense.
Financial comparisons / breakdown information. It would be great to be able to have a standard report which reports on project income, project expenses and project wages expenses as separate items, in excel format.
Custom Reporting - it is very difficult to discern / interpret how to draft a custom report. The process is ambiguous.

Automatically translated. Show original review

Well-priced Intuitive Platform with Excellent Support

4 / 5
Ease of Use
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Our marketing agency had evaluated time tracking tools in the past and ended up scrapping the tool shortly after installation due to lack of support from the vendor. It was a significant time and money investment that was essentially wasted. With that history, we approached a new tool with great caution and extreme due diligence. Unless you are going to hire developers and build your own solution, there will always be compromises and a constant state of development and upgrades. We started with a list of 50 vendors, whittled it down to 5, and ultimately went with ProWorkflow. The PWF team is stellar. Beyond stellar really. From the get go, our contact Ivan was incredibly patient with our extreme due diligence. He was readily available to understand our needs and answer questions. Besides being impressed with the platform, we were very drawn to the lack of implementation fee or contract. Highly unusual compared to the other vendors we evaluated. We loved this commitment to happy customers and they have more than proven that they are interested in happy customers. Our Implementation Specialist Dena has been super helpful in getting everything set up correctly. Our Support Specialist Jack is easily accessible and often answers questions with a quick screencast which is super helpful. The platform itself is easy to use and the internal team has migrated to it well. We have set up over 20 project templates which has aided our project team tremendously saving time creating schedules and making the steps relatively consistent between projects. The design team loves having fully built out schedules with clear expectations and deadlines. One compromise we did have to make is in regards to reporting. Due to client agreements, we cannot give financial visibility of projects to all team members and the advanced plan didn't work for us as we have resources that span multiple clients. This has left some managers without the ability to pull their own reports which took some getting used to but they are adjusting.

Pros: • Support. The PWF team is the gold standard of customer service!!
• Value
• Ease-of-use
• Using the platform has broadened awareness of what it really takes to complete a project (both from a time and budget perspective)
• Ability to estimate jobs prior to work commencing
• Project templates
• Organization-wide project visibility
• Project and task visibility increases accountability because resources and deadlines are clearly articulated.
• Scalable platform

Cons: • Unfortunately we cannot give all team members visibility to the reporting features due to client confidentiality reasons. It puts an extra burden on the admins to provide reports (which is totally manageable at this time) but ideally you could set reporting permissions on a client level.